A Professional Conference Organizer acts as both administrator and consultant advising you on the venue selection, the structure of your program, financial aspects dealing with sponsors, security, insurance and he/she is a host of other complex areas. We have the experience, knowledge and contacts to save you money, find sponsors, meet deadlines and have negotiating power with suppliers. Leaving you free to deal with arranging your speakers and the agenda of the conference.

Some of the few benefits are:

• The most laborious areas of conference organization are placed upon our shoulders, particularly registration and accommodation arrangements. - The hardest areas to get just right and so critical to the 'delegate experience' including: - transport, social events and catering.
• Our customised administration system saves time and effort and will provide you with full up-to-date information and reports of the progress of registration numbers.
• Delegates are able to register, pay or submit abstracts using our online technology and directly download up-to-date program information.
• Nothing is overlooked through our system of checklists and budget maintenance.
• With first-hand knowledge of the venues including their advantages and disadvantages, we can assist with the selection of the most appropriate venue for your conference. Our ongoing relationship with accommodation providers results in better rates and accommodation allocation for your delegates.

Interdynamic is fully insured and bonded as well as your delegates on any services we provide.
To ensure continuity of planning from start to finish of the project, we appoint a dedicated Project Manager for your conference, who works with a support team of assistants. In addition, the Project Manager provides regular briefings to our Project Director and Conference Director, so that the whole organization is fully aware of the details of your conference.

Our staff specializes in organizing conferences and various events. Together, we have managed thousands of conferences and events. Furthermore, through our association memberships, each employee receives continual updates and training in the current best practices.

The smallest meeting we have organized was for 10 people and the largest was for 7,000. Both of these meetings were equally important to us and our company structure ensures that any meeting, regardless of size, runs efficiently and within budget.

We use only recognized industry leaders in all areas and always request three competing quotations. We inspect all venues carefully for quality of facilities and service.
Q Label Certification is a quality guarantee that is evident throughout all our operations.

We have a selection of conference centres and venues in almost all countries around the world. Our database www.greekconference.com has a listing of conference centres worldwide.

Our database is a unique research tool that facilitates access to any data concerning conference venues around the world. Our database currently contains 8,239. You can use the detailed maps to help you find the venue of your choice at the destination you prefer.

The main purpose of our database is to give information to all users, detailed information for their meeting at the destination of their choice.

We focus on information concerning the facilities, accommodation, meeting room capacities, audiovisual, banqueting etc.

Once we have received your request you will receive a reply confirming its receipt and that we are preparing a proposal for you. You will receive our proposal, according to your requirements, the same day or within a maximum of 2 working days.

Selecting a venue is the first and most important step towards the success of your event. We know every proposed venue very well, as we have inspected and worked there many times. In this way we are able to judge easily which venue is appropriate for you.

If the selected venue has availability you will receive a detailed proposal. Additional proposals offering similar venues to the one selected are usually sent to offer a comparison of similar products according to their rates and facilities.

Our team of professionals will work with you and undertaking the financial management according to your budget. If the needs of your event require funding and sponsorship we can assist you in searching and negotiating the funds that you require.

Inspecting the proposed venues and location(s) in order to make a decision is always recommended. The usual policy for Inspection Visits is that for any unconfirmed business there will be a charge. For all confirmed groups, it will be with the compliments of Interdynamic and can include a maximum of two persons. Of course, this policy is flexible and is dependant on the request.

Some of the services that we offer are:

The construction of an Internet site – free of charge – from where all delegates will have the potential to obtain any further information they require regarding their travel and visit (transportation, excursions, sites etc), Unlimited space to present the theme of the Conference, the programme of events and any supplementary information. The set-up of a Reservation Form for accommodation with Secure Server Link (SSL) for delegates to make their bookings.
Also the production of a CD for each delegate with details of the conference, the venue and the location.
Of course, there are many more services that we offer, depending on the event, and its need for promotion such as: direct mail, advertising and Internet marketing capabilities etc.

• An Information Desk for delegate assistance staffed by our Organization at the Conference Centre to cover delegate requirements for the duration of the conference. This Desk will be opened 1 or 2 days prior to the conference and will remain in operation until the last delegate departs. – Opening daily one hour before the beginning of the day’s sessions.
• Our PCO will liaise and oversee the Conference Centre organization regarding Coffee Breaks, Receptions, and Dinners etc. that will be contracted at the best possible rates.
• An Escort/Hostess will be present at all functions and events in the hotel premises or at other locations to ensure the smooth running of the event.
• Full travel services for pre and post conference options, as required by client.
• A Travel Escort/Assistant will meet and greet delegates to offer any assistance required on arrival/departure at the Airport or other arrival/departure points.
• Tour programme: Tailor-made programmes for delegates and accompanying persons, along with pre and post conference tours.
• Transportation: We arrange, manage and co-ordinate transportation from any airport, port etc. including complimentary Transfer by Limousine with a Travel Escort/Assistant for the Leader or VIP of the conference upon arrival/departure (depending on the event).
• Printing requirements: we can undertake the printing of all literature including conference announcements, brochures and papers.

Please refer to the About us on the website main opening page for a profile of our Organization.

Our Organization is a member of most major international Travel & Conference Associations

We have been honoured with many awards and accolades from international associations such as: PATA - ICCA - CIMPA - HATTA - LACP and many more.
These awards and accolades were given for the following reasons:

• The quality of our services
• The focused promotion of a destination
• The high quality of the brochures we issue
• The high standard we maintain on our Websites